To ensure that containers stored in Microsoft Teams, specifically Teams channel messages and Teams chats, can be retained, you'll want to leverage the retention and compliance features available in Microsoft 365. Retention policies can help you manage the lifecycle of your content by preserving, deleting, or both.
Here's a general guide on how you can set up retention policies for Teams channel messages and Teams chats:
Using Microsoft 365 Compliance Center:
Navigate to Microsoft 365 Compliance Center:
- Log in to the Microsoft 365 compliance center.
- Select "Solutions" from the left navigation menu and choose "Information governance."
Create a Retention Policy:
- Under Information governance, go to "Solutions" > "Retention."
- Click on "+ Create" to create a new retention policy.
- Follow the wizard to configure the retention settings.
Choose Locations:
- In the "Choose locations" step, select the Microsoft Teams locations, including "Teams channel messages" and "Teams chats."
Configure Retention Settings:
- Set the retention duration, actions (delete, retain, etc.), and other settings according to your organization's policies.
Review and Create:
- Review your settings and click "Create" to create the retention policy.
Assign the Policy:
- After creating the policy, you need to assign it to specific Teams, channels, or users.
Monitor and Review:
- Regularly review and monitor the policies to ensure they are working as expected.
Important Considerations:
Permissions: Ensure that you have the necessary permissions to create and manage retention policies in the Microsoft 365 Compliance Center.
Testing: Consider testing the retention policy in a controlled environment before applying it organization-wide.
Legal and Compliance Requirements: Ensure that the retention policy aligns with legal and compliance requirements relevant to your organization.
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